2016 ANNUAL GENERAL MEETING NOTICE
Notice is hereby given that the Annual General Meeting of the Pedal Power Association will be held on Thursday 22 September 2016 at 18h00 for 18h30 at the Canal Walk Auditorium, Canal Walk Shopping Centre. For catering purposes, please RSVP by no later than 15 September 2016 to firstname.lastname@example.org. If you have any questions to put to the Committee, please send them to email@example.com by 15 September so that we can either deal with them beforehand if of a specific nature, or, if of a general nature, obtain the relevant facts.
- Adoption of minutes of previous AGM
- Chairman’s report
- Treasurer’s report
- Election of Executive Committee members
- CEO’s report
- Other portfolio reports and presentations
- Consideration and adoption of motions concerning the affairs of the Association of which due notice has been given
- Any other business
In terms of clause 4.2 of the PPA Constitution, nomination of candidates for election to the committee shall be in writing, signed by the member and proposer and accompanied by the written consent of the candidate nominated, to be received at the domicilium of the Association, P O Box 665, Rondebosch 7701, or at the physical address at Block U, Greenford Office Estate, Punters Way, Kenilworth, no later than five working days before the meeting. However, we urge members to submit nomination forms soonest so that they can be uploaded to the PPA website, giving members sufficient time to consider such applications to the Committee. Nomination forms are available from the PPA office, or electronically from firstname.lastname@example.org and the PPA website.
The chairman of the meeting may, in his sole discretion, allow nominees to the Committee to consent to their nomination at the meeting itself, if, in his opinion, there are special grounds therefore, provided the nomination was received timeously. This means that the chairman cannot accept a late nomination, only a late consent to a nomination.
Voting by proxy is not allowed.
In terms of clause 4.2.1 of the Constitution, six new committee members need to be elected at this year’s Annual General Meeting.
Chairman, Pedal Power Association
31 August 2016